Thank you for your request for information about the following:

Request

‘Please could you confirm if you can provide the following information Free of Charge or if a fee will be applicable – If a fee is applicable, please confirm the price (before providing any information)?

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.

Confidential Waste Destruction Contract

The details I require are:

Has confidential waste been procured via tender or framework, or another means, if other means, please confirm how you procured your confidential waste.

If a framework, could you confirm the name of the framework please?

Actual contract values of each framework/contract (& any sub lots)

Start date (month and year) & duration of contract

Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension, along with the final possible contract end date?

Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?

Who is the procurement officer responsible for this contract and could you provide their email address and phone number please?

Do you have a generic email address for your procurement department, for example procurement@organisation.com, if so could you confirm this?

Who is the senior officer (outside of procurement) responsible for this contract and could you provide their email address and phone number please?

Who is the current supplier?

If your current supplier is a Facilities Management/Waste/Cleaning Company, which sub-contractor services your organisation? E.g., which company’s staff actually collect your confidential waste?

Will this request and response be published on your website>? If so, could you provide a link?’

The NHS Business Services Authority (NHSBSA) received your request on 15 October 2025.

We have handled your request under the Freedom of Information Act 2000 (FOIA).

Our response

Question 1 - Has confidential waste been procured via tender or framework, or another means, if other means, please confirm how you procured your confidential waste.

Question 2 - If a framework, could you confirm the name of the framework please?

Question 3 - Actual contract values of each framework/contract (& any sub lots)

Question 4 - Start date (month and year) & duration of contract

Question 10 - Who is the current supplier?

Under Section 21 of the FOIA we are not required to provide information in response to a request if it is already reasonably accessible to you.

Please see the below link:

https://www.contractsfinder.service.gov.uk/Notice/7c827681-bbe3-4729-aa2f-e19a9a0c3063

Please see the following link to view the section 21 in full - https://www.legislation.gov.uk/ukpga/2000/36/section/21

Question 5 - Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension, along with the final possible contract end date?

There is no provision to extend the current contract.

Question 6 - Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?

Under Section 21 of the FOIA we are not required to provide information in response to a request if it is already reasonably accessible to you.

Please see below for a link to the NHSBSA commercial pipeline. This sets out the planned procurements with a value greater than £10,000 and is updated quarterly. It also includes the expected route to market for future contract opportunities:

https://opendata.nhsbsa.net/dataset/nhsbsa-commercial-pipeline

Please see the following link to view the section 21 in full - https://www.legislation.gov.uk/ukpga/2000/36/section/21

Question 7 - Who is the procurement officer responsible for this contract and could you provide their email address and phone number please?

Question 9 - Who is the senior officer (outside of procurement) responsible for this contract and could you provide their email address and phone number please?

We have considered this request under the Freedom of Information Act 2000 and we are issuing a refusal notice under section 17 of the FOIA.

We can confirm that we do hold the requested information, but this information is exempt under section 40(2) of the FOIA (personal information).

Section 40(2) is an absolute, prejudice-based exemption and therefore is exempt if disclosure would contravene any of the data protection principles. In order for disclosure to comply with the lawfulness, fairness, and transparency principle, we either need the consent of the data subject(s) or there must be a legitimate interest in disclosure. In addition, the disclosure must be necessary to meet the legitimate interest and finally, the disclosure must not cause unwarranted harm.

As we do not have the consent of the data subject(s), the NHSBSA is therefore required to conduct a balancing exercise between legitimate interest of the applicant in disclosure against the rights and freedoms of the data subject(s).

The NHSBSA acknowledges that you have a legitimate interest in disclosure of the information in order to provide the full picture of the requested data held by the NHSBSA; however, we have concluded that disclosure of the requested information would cause unwarranted harm and therefore, section 40(2) is engaged. This is because there is a reasonable expectation that staff data processed by the NHSBSA remains confidential.

Please see the following link to view the section 40 exemption in full - https://www.legislation.gov.uk/ukpga/2000/36/section/40

Question 8 - Do you have a generic email address for your procurement department, for example procurement@organisation.com, if so could you confirm this?

commercialservicesteam@nhsbsa.nhs.uk

Question 11 - If your current supplier is a Facilities Management/Waste/Cleaning Company, which sub-contractor services your organisation? E.g., which company’s staff actually collect your confidential waste?

No subcontractors are used under this specific contract.

Question 12 - Will this request and response be published on your website>? If so, could you provide a link?

See below.

Data Queries

Please contact foirequests@nhsbsa.nhs.uk ensuring you quote the above reference if you have any specific questions regarding this response; or, if you feel you may be misunderstanding or misinterpreting the information; or, if you plan on publishing the data.

Reusing the data and copyright

If you plan on producing a press or broadcast story based upon the data please contact communicationsteam@nhsbsa.nhs.uk. This is important to ensure that the figures are not misunderstood or misrepresented.

The information supplied to you continues to be protected by the Copyright, Designs and Patents Act 1988 and is subject to NHSBSA copyright. This information is licenced under the terms of the Open Government Licence detailed at:

http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/

Should you wish to re-use the information you must include the following statement: “NHSBSA Copyright 2025”. Failure to do so is a breach of the terms of the licence.

Information you receive which is not subject to NHSBSA Copyright continues to be protected by the copyright of the person, or organisation, from which the information originated. Please obtain their permission before reproducing any third party (non NHSBSA Copyright) information.